The Associate Director for Licensing and Business Operations reports to the Assistant Provost for Library and Information Services and will provide leadership for all licensing and business operations for the SUNY-wide Office of Library and Information Services (OLIS). The Associate Director will work with the OLIS leadership and staff to develop, implement, and manage business operations including procurement, licensing, contracts, budgeting, and billing for university-wide library services and platforms. The Associate Director will also work closely with the SUNY Business Office to ensure alignment of OLIS business operations with SUNY and NYS financial policies and regulations, spearheading projects and proposals related to library subscriptions, library technology, affordable learning resources, and fee-based extended services.
Responsibilities:
Work with the DIAS Business Manager and OLIS Leadership team to establish the OLIS annual Budget and financial plan, including plans for designated state funds, campus direct charge revenue, and all OLIS and OER Services expenditures.
Develop, implement, and monitor project plans for SUNY OLIS and OER Services procurements, contracts, licenses, and programs in alignment with the SUNY Business Office procedures and related offices within SUNY System Administration.
Establish mechanisms for proactively monitoring the status of contracts and planning for contract renewals or extensions.
Work with the DIAS Business Manager to ensure participating institution agreements are in place for all OLIS and OER services.
Work with the DIAS Business Manager to prepare the annual direct charges and monitor/track the status of collections of campus revenue.
Serve as the lead for any OLIS-related RFIs or RFPs, working with OLIS staff to create documents and other information related to procurements such as requests for proposals, requests for quotes, requests for information, invitations for bids, draft agreements, justifications, assessment documents (e.g., ROI reports), cost-sharing models, and other forms and documents.
Contribute to the OLIS and OER Services strategic plans and provide leadership for initiatives related to licensing of scholarly content, technology agreements, services, or other areas related to business operations.
Work with the SUNY Business Office on the disbursement of funds related to the OER Impact Grant program.
Coordinate with the SUNY Research Foundation to administer funds received from any external grants in alignment with the Research Foundation and funding agency policies and procedures.
Develop presentations and other information resources to communicate available licenses, cost structures, and programs to SUNY System and campus stakeholders.
Develop presentations, memos, and other information to communicate available licenses, cost structures, and programs to SUNY System and campus stakeholders.
Requirements:
Required Qualifications:
Bachelor's degree from a regionally accredited US university or comparable non-US university.
At least 5 years of experience managing complex financial operations with both revenue and expenditures.
Experience leading cross-unit projects.
Experience preparing budgets and YTD status reports, establishing pricing models for services, and working on or leading requests for proposals (RFPs).
Experience with Business Intelligence tools, including generating queries and creating reports.
Ability to create presentations and informational documents in various forms to communicate complex financial data to a wide range of audiences.
Demonstrated experience with project management for complex projects involving multiple departments and cross-functional teams.
Strong organizational and problem-solving skills.
Demonstrated ability to work collaboratively in a distributed team environment and successfully manage multiple projects and priorities.
Demonstrated knowledge or experience with project management methods.
Prior supervising experience.
Excellent oral, written, and interpersonal communication skills, including the ability to explain technical concepts in non-technical terms.
Proficiency with Excel, including pivot tables, and PowerPoint.
Excellent customer service and support oriented-approaches to interaction.
Works well in a positive, high-energy team environment.
Preferred Qualifications:
MBA or MLIS Degree from a regionally accredited US university or comparable non-US university.
Project Management certification such as CAPM or PMP.
5-7 years of experience working in a relevant area with library procurement and licensing, such as business management, procurement, library resource management, etc.
Experience with business operations, licensing, or procurement in a higher education setting, preferably in areas related to Library operations.
Special Information:
SUNY Empire provides employees with robust remote and flexible work options to meet the needs of students, faculty, and staff in a dispersed work environment.
Applicants must be currently authorized to work in the United States on a full-time basis. VISA sponsorship is not available for this position.
$35,000 - $39,000 annually, depending on experience.
Description:
Overview: The Collections Assistant, reporting to the Senior Director of Museum Collections, plays a key role in advancing the Museum's mission. This position is responsible for overseeing the management, documentation, and preservation of the Museum's collection and archives in alignment with established policies and professional best practices.
Qualifications:
An appreciation for the mission of The Buffalo History Museum.
Degree in museum studies, Library and Information Science (MLIS) or related field and/or comparable work experience in the museum field.
Strong knowledge of best practices and standards in collection management, including handling, documentation, storage, and preservation.
Proficiency in using collections management software.
Competence in Microsoft Office 365.
Problem-solving and project management skills, with the ability to adapt to changing priorities and effectively manage multiple tasks and projects simultaneously.
Ability to maintain a high level of detail and accuracy in management and completion of tasks.
Ability to work both collaboratively as a team member and independently in a self-directed capacity, with a proactive, solutions-oriented mindset.
Excellent communications skills.
Responsibilities: Collections Management
Oversee the preservation, cataloging, and rehousing of the Iconography Collection as part of the Museum’s strategic initiative to centralize collections.
Collaborate with library and archival staff to implement modern metadata standards, facilitating online access to the Museum’s collections.
Ensure compliance with current collections management/archival best practices and lead efforts to address storage and housing challenges.
Conduct research on collection items to enhance understanding, interpretation, and documentation.
Assist in all aspects of collection deaccessions, including identifying items for recommendation, maintaining comprehensive documentation, and managing handling logistics for final disposition. Ensure all processes comply with the Museum’s Mission Statement, policies, procedures, and American Alliance of Museum (AAM) standards.
Assist in guiding and supporting the work of project-based staff and volunteers contributing to inventory and rehousing efforts.
Perform other duties as assigned by the Senior Director of Museum Collections to support the Museum's goals and initiatives.
Salary and Benefits: This full-time, non-exempt position will offer a wage range of $35,000 - $39,000 annually, depending on experience. In addition, you are entitled to a generous benefits package, including health insurance and paid time off.
How to Apply: Please prepare a cover letter and resume in one PDF document, saved as "Last name.First name.Collections" and “Collections Assistant Application” in subject bar to Desiree Peacock at [email protected]. Applications will be considered on a rolling basis until the position is filled. No phone calls please.
Job duties include but are not limited to the following:
1. Special Collections Support
Providing support and guidance for member’s special collections through in-person and direct and indirect communications
Seeking opportunities for collaboration with external groups to promote special collections
Assisting members in identifying processed collections for digitization and contributing to our asset management systems
Identifying and promoting grant opportunities
Promoting and encouraging participation in our shared repositories
Assisting members in creating finding aids for both physical and online collections
Promoting special libraries and small repositories by building relationships and providing assistance as needed
Supporting metadata needs for special collections and digital platforms
Assisting with developing digital and print exhibits
Managing lending of print exhibits
2. Digital Projects
Serving as liaison and work with ESLN’s staff to facilitate member participation in ESLN’s Empire Archival Discovery Collaborative, ESLN Academic Institutional Repository, and ESLN’s dark archive, and other services as adopted or implemented. These tasks include but are not limited to:
Communicating directly with WNYLRC contributing institutions and librarians to ensure their complete understanding of the project, the software, and any other relevant issues
Providing clear pathways for processing content including uploading members collections
Conducting training on digital platforms as needed including uploading content, use of metadata templates and/or requirements
Promoting digital initiatives to members to increase usage and participation
Publicizing new collections in ESIE and ESLN Air collections via WNYLIB-l, NYLINE, relevant national and regional listservs, websites, and social media.
Assisting members in marketing newly digitized or already digitized collections to the region as well as statewide and to their users
Collaborating, engaging, and attending meetings with other ESLN/Member digital services liaisons on enhancements, strategic directions, and marketing plans and initiatives
Maintaining and analyzing a record of statistics for each of the services
3. Communications and Outreach
Collaborating with staff and other Councils and outside organizations on special collection initiatives
Engaging and educating outside organizations about the digital platforms available and the collections included
Contributing to WNYLRC digital and print communications channels on new collections and digital initiatives to improve product name recognition
4. Committee Liaisons - Preservation Committee
Working with the Committee to plan and implement programs and services that meet the goals of the Committee and the WNYLRC 5-year Strategic Plan of Service
Assisting in scheduling meetings and meeting location
Mentor committee Chair as needed
Working with Chair, keep current committee listserv membership, roster, associated LibGuide, and meeting minutes
Recruiting members to fill open spots on the roster
Work with Member Engagement Coordinator on any committee sponsored events
5. General Operations
Communicating with office visitors and member communication via phone, email, and in person
Managing correspondence as needed
Creating agendas, recording minutes and facilitating meetings as needed
Promoting WNYLRC programs/services to members
Participating as a WNYLRC liaison to other WNYLRC committees, subcommittees, task groups or special interest groups as needed
Attending school library system council meetings as requested
Representing the interests of WNYLRC and WNYLRC member libraries in appropriate regional, state, and national organizations, associations, meetings, and user groups
Assisting in setting goals and direction for the organization and in evaluating effectiveness of services and programs offered to members
Adhering to WNYLRC’s guiding principles
Performing other duties as assigned by the Executive Director
Providing regular updates to staff and the Executive Director
Participating in regularly scheduled staff meetings and attending required staff events such as the Annual Meeting of the Membership, Committee Chairs Meeting, Board/Staff luncheon, New York Library Association annual conference, advocacy meetings, and other meetings as needed and required by the Executive Director
Identifying relevant grants and assisting with grant writing and development
Advocating for WNYLRC as a system and for our member libraries and cultural organizations by participating in local legislative visits, advocacy day in Albany, and through other events that help to improve visibility and funding levels
Required Qualifications
MLS Degree from ALA accredited institution
Demonstrated knowledge of office software (e.g. MSOffice Suite, Word, Excel, PowerPoint, etc.)
Ability to adapt quickly to changing environments
Ability to work a flexible schedule
Ability to work from home when required
Ability to work effectively and productively with minimal supervision in a team oriented collaborative environment
Demonstrated interpersonal and customer-oriented communication skills (written and oral) with ability to socialize with and engage constituents via virtual communications, email, phone, and in-person meetings
Ability to educate and speak in front of groups for training or promoting purposes
Ability to travel and stay overnight while attending required local, statewide and national meetings, conferences, and events
Willingness to learn new skills and knowledge
Preferred Qualifications
Minimum of two years of professional experience in a library organization, museum, or archives
Archival certification or coursework completed
Project management experience
Ability to analyze the selection, technical and potential copyright issues that impact the success of digital projects
Ability to apply established protocols and metadata standards to provide access to digital objects in digital asset management systems
To apply, please email a cover letter, resume or curriculum vitae, and a list of 3 professional references to: Sheryl Knab, [email protected]
The work involves the performance of routine library clerical duties necessary for the proper organization and distribution of library materials. No prior knowledge of library procedures is required; on the job training is provided. Work is performed under direct supervision of higher level clerks or Librarians. May supervise pages and volunteers. Does related work, as required.
TYPICAL WORK ACTIVITIES:
Arranges or files materials according to library filing rules.
Performs routine searches of and updates of computer records.
Issues borrowers cards according to library procedures.
Performs routine circulation, reserve and overdue functions.
Makes and checks routine arithmetic computations.
Operates office machinery such s photocopiers, fax machines or computers.
Answers the telephone and takes messages.
Calls patrons to deliver messages or information on library materials.
Types cards, lists, labels, or short entries on forms.
The above examples of duties are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND/OR PERSONAL CHARACTERISTICS:
Working knowledge of office terminology, procedures and equipment as applied to library clerical work; working knowledge of business arithmetic.
Working knowledge of library filing and shelving rules.
Ability to understand and follow oral and written instructions.
Ability to operate an alphanumeric keyboard such as a typewriter, terminal, or personal computer accurately--skilled typing is not necessary.
Tact and courtesy in dealing with staff and public; physical condition commensurate with the demands of the job.
Requirements:
MINIMUM QUALIFICATIONS:
A. Graduation from high school or possession of an appropriate equivalency diploma recognized by the NYS Department of Education, including or supplemented by a course in typing;
OR:
B. Graduation from high school or possession of an appropriate equivalency diploma recognized by the NYS Department of Education, AND six (6) months of full-time, paid clerical experience in which typing was required.
NOTE: Part-time or volunteer experience will be considered on a prorated basis.
Additional Information:
SALARY & CONDITIONS OF EMPLOYMENT:
This is a year round, part-time position at 19.5 hours per week and is compensated at a rate of $15.92 per hour.
BENEFITS:
NYS Retirement Options
Flex Spending Account
GCC Tuition Assistance
Access to the Employee Assistant Program (EAP)
Access to the fitness center, pool, studio, walking trails and more at the Richard C. Call Arena
On Campus dining options for breakfast, lunch and dinner
Access to approximately 90,000 items via GCC's Library Services
Application Instructions:
Review of applications will begin immediately and continue until the position is filled. Please include an application, cover letter and resume. In addition, please provide contact information for four professional references (including current and/or previous supervisors). Please ensure contact information (phone & email) is current and up to date.
GCC is an Affirmative Action/Equal Opportunity Employer, committed to fostering diversity in its faculty, staff, and student body, and strongly encourages applications from the entire spectrum of a diverse community.
