Preservation & Archival Services


Preservation Environment Monitor (PEM)

Discount on Archival Supplies Purchases

Disaster Preparedness Response Planning Documents


Preservation Environment Monitor (PEM)


The Preservation Environment Monitor (PEM) gathers temperature and relative humidity readings at 30 second intervals in a particular space, keeping a record of the envrionmental conditions for a set period of time. WNYLRC owns six PEM units, and will loan the units to interested institutions upon request.

The PEM Program will allow for, upon payment of a $100 fee by the borrowing institution, the loan of a PEM to an institution for a period of 12 months.  At the conclusion of the 12 months, the PEM unit will be returned to WNYLRC and the data stored on the PEM will be imported into the Climate Notebook software and analyzed by members of WNYLRC staff. WNYLRC will furnish the institution with a final report detailing the environmental conditions reported by the PEM and overall effectiveness and quality of their storage environment.

The benefits of this program are numerous. Regional institutions that are unable to purchase the PEMs and Climate Notebook software due to prohibitive costs will be able to learn more about their preservation environment. The data and analysis will allow institutions to make educated, strategic decisions regarding, among other things, the strategic storage of valuable collections and the storage of media types according to appropriate environmental conditions. The data and analysis may also be useful as institutions seek funding to improve environmental storage conditions.

*If you would like to borrow a PEM from WNYLRC, please fill out the PEM Application below and send it to Heidi Bamford via email. If a PEM is available, you will be contacted and given further instructions. If no PEM is available, you will be put on a waiting list and notified when one becomes available.

PEM Documents
Preservation Environment Monitor Project Agreement


Preservation Resources     
Heritage Preservation 
Facility Assessment Tools
Preservation Committee LibGuide  


Discount on Archival Supplies Purchases


WNYLRC invites member organizations to avail themselves of the business discount received when ordering archival supplies from Gaylord. Discounts vary based upon the type of order (item or items and quantity) and other existing special offers (generally cannot be combined), but expect to receive an average of 20% off your total purchases. If interested in this opportunity, you must first contact WNYLRC and provide information about your order. Once we have the pricing information available from Gaylord, we will contact you for your approval and confirm the order. When the materials are delivered to WNYLRC, you will be expected to make payment with your pickup.

Disaster Preparedness Response Planning Documents


WNYLRC Disaster Preparedness Manual (2003 final version)